Corporate Receptionist

Real Estate & Consulting Services

Temporary 3-6 Month Contract, Full-Time

Active Search, Toronto, ON

Only applicants with legal eligibility to work in Canada will be considered.

Our client, a large global consulting firm, are looking for a professional and organized Corporate Receptionist for their Toronto office in a temporary contract position with possibility for contract extension or future permanent employment. In-office environment, M-F 8am-5pm, Reporting into the Workplace Operations Manager. The ideal candidate will be reliable, tech savvy with a positive demeanor and have excellent communication skills, client service skills and administrative experience in corporate environments, ideally within large fast-paced consulting firms (they cater to real estate, engineering, and architecture industries). Please note that the start date for this position will be for beginning of March. 

Key Responsibilities:

• Greet all clients, guest, vendors and visiting staff from other offices
• Provide Concierge service while clients/guests wait-offer beverages and to hang up coats
• Assist Guests with sign-in on iPad MS Form; reserving workstation or meeting room on Iconics
• Alert staff when their client/guest has arrived
• Check voicemails for the Toronto office and forward to the appropriate person. Follow-up with caller if need necessary.
• Provide coverage and answer phones for Toronto West office
• Receive caterers, cross check orders, and notify Office Support they have arrived
• Check faxes and send them to the appropriate person
• Book last minute client-facing boardrooms
• Provide assistance/customer service to any staff who approach the front desk
• Coordinate AV assistance as required
• Monitor client-facing boardrooms frequently to ensure boardrooms in use are booked in Iconics
• Assist with last minute water or utensil requests
• Communicate with Team if meetings with beverages/catering end early or are running late so clearing times can be adjusted
• Report Facilities concerns on behalf of staff
• Call for taxi if requested by the clients
• Assist Events & Meeting team with early morning client meetings w/ beverages & catering

Key Qualifications:

• Reception/Hospitality experience within corporate office
• Fluent in English; presentable and client service focus
• Iconics (Roamer) desk booking system exposure preferred (not mandatory)
• Team player, reliable and committed to the role as this role requires in office presence continuity
• MS Office (Outlook/Teams/Excel/Word) experience

Compensation:

The successful candidate will receive an hourly pay rate between $20-$22/hr dependent on experience.