Security & Data Protection

Last updated: September 22, 2026

People trust TalentSphere Staffing Solutions Inc. with information about their careers, businesses and employees. We take that responsibility seriously. This page summarizes how we approach the protection of personal information in our recruitment, executive search and staffing work.

Information we handle

Depending on our relationship with you, we may handle resumes, contact details, employment history, interview and reference information, client records and information needed to administer temporary staffing and payroll. Some of this information is sensitive. We aim to collect and use information for purposes connected to the services we provide and to limit access according to the work being performed.

Our safeguards

TalentSphere uses administrative, technical and physical safeguards appropriate to the sensitivity of the information we handle. These measures are designed to reduce the risk of unauthorized access, disclosure, loss, alteration and misuse. Access to personal information is limited to personnel and service providers who need it for legitimate business purposes. We review our practices as business needs and risks change.

Recruitment and service providers

Recruitment sometimes requires us to share relevant candidate information with a prospective employer in connection with a role, with appropriate notice or consent or as otherwise permitted by law. We also use providers that support our systems and operations, including recruitment technology, communications, hosting and payroll services. We expect those providers to protect information they handle on our behalf and to use it for the services they provide to us.

Retention and privacy requests

We keep personal information only for as long as reasonably needed for our services, ongoing relationships, legal obligations or legitimate business purposes. When information is no longer needed, we delete it or make it anonymous in accordance with our practices and applicable law. You may ask to access or correct your information by contacting our Privacy Officer. Our Privacy Policy explains these practices and your choices in more detail.

Safer communications

Impersonators may use text messages, WhatsApp or email to make fraudulent job offers in TalentSphere’s name. We do not charge job seekers fees for our recruitment services or background checks. If a message appears suspicious, contact us using a phone number listed on talentsphere.ca. Please do not send government identification numbers, banking information or other sensitive documents by SMS/text.

Report a concern

If you believe information you shared with TalentSphere has been mishandled, or you have a question about our privacy and security practices, contact our Privacy Officer at privacy@talentsphere.ca. We review concerns and respond in accordance with applicable law.