Construction Project & Operations Coordinator
Job Overview
Construction Project & Operations Coordinator
$70K
Overview
An established construction firm is seeking a Construction Project and Operations Coordinator to support active construction projects and internal operations.
This role is best suited to someone currently working within a General Contractor or construction management environment who understands project documentation, subcontract processes, and the pace of active job sites.
The successful candidate will play a key role supporting project managers, site teams, accounting, and leadership while ensuring documentation, cost tracking, and communication are organized and accurate.
This is a hands on coordination role within a construction setting.
Key Responsibilities
Project Coordination
Provide administrative and coordination support across multiple active construction projects
Prepare, track, and maintain project documentation including RFIs, shop drawings, change orders, site instructions, subcontracts, purchase orders, monthly billings, close out documentation, and statutory declarations
Maintain accurate project logs and ensure documentation is current and properly filed
Distribute time sensitive information to site teams, trades, consultants, and project stakeholders
Assist project managers with bid submissions, tender documentation, and contract administration support
Support job start up and close out requirements
Project Accounting Support
Process and track invoices from subcontractors and suppliers
Review trade statements and assist with reconciliations
Assist with progress billings and cost tracking
Maintain organized subcontract and purchase order records
Track cheque releases and required documentation such as CCDC forms
Work closely with accounting to ensure accurate and timely project reporting
Construction Operations Support
Coordinate labour tracking documentation and support site administration
Assist with union related documentation and reporting where required
Support health and safety documentation tracking and training coordination
Assist with WSIB claims and incident documentation
Ensure project and safety records remain organized and audit ready
Systems and Documentation Control
Utilize construction and accounting platforms such as Jonas, CMIC, QuickBooks, Microsoft 365, MS Project, and Bluebeam
Maintain organized digital filing systems for all active and completed projects
Identify opportunities to improve documentation processes and workflow efficiency
Support onboarding of staff on internal systems and documentation procedures
Qualifications
Three to seven years of experience working for a General Contractor or within a construction environment
Strong understanding of construction documentation and project lifecycle
Experience supporting subcontract administration and project cost tracking
Comfortable reviewing invoices, trade statements, and basic accounting documentation
Strong proficiency in Microsoft 365 and document management systems
Experience with construction software such as Jonas, CMIC, or similar platforms is an asset
Highly organized with strong attention to detail
Able to manage multiple active projects simultaneously
Strong communication skills and ability to coordinate with site teams, trades, and consultants
Who This Role Is Ideal For
A construction project coordinator looking to broaden their exposure to both project and operational functions
Someone currently working in a GC office who wants more responsibility and long term growth
An organized, construction minded professional who understands the importance of documentation accuracy in active projects
