Architectural Project Coordinator

Toronto, ON, Canada

Architectural Project Coordinator – Public Sector Projects

Junior or Intermediate

Location: Toronto, ON
Salary Range: $50,000 – $80,000 (depending on experience + skills)
Start Date: Ideally early March

Other titles: Project Assistant, Project Administrator, Junior Project Coordinator, Assistant Project Manager, Architectural Technologist, Technical Specialist, Site Coordinator

THE COMPANY

A highly respected and well established architecture practice is seeking an Architectural Project Coordinator to join their team and to work on a secure, high-profile federal government project currently underway in Toronto. This is a rare opportunity to be embedded full-time on a confidential public-sector project, working side-by-side with the project team, consultants, and client in a dedicated on-site project office.

THE ROLE

Reporting directly to the Project Manager on site, the Architectural Project Coordinator will act as a key support role within the project team — similar to a Project Manager Assistant — helping to manage information flow, documentation, schedules, and communication across all disciplines.

This position will be fully on-site for the duration of the project due to confidentiality and security requirements. Upon project completion, the role will transition to support other public-sector projects within the firm, with the flexibility of a hybrid and flexible model.

Key Responsibilities:

Support the Project Manager with day-to-day coordination of a confidential federal project

  • Manage and track architectural project documentation across all stages

  • Distribute and coordinate project deliverables and schedules for all project stages

  • Lead document control processes, including RFIs, shop drawings, site instructions, and payment documentation

  • Coordinate information exchange between consultants, contractors, and internal teams in a secure environment

  • Attend project meetings, prepare meeting minutes, and follow up on action items

  • Assist with issuing drawings and deliverables, ensuring approvals, seals, and compliance requirements are met

  • This role is best suited to someone who thrives in a collaborative, fast-paced environment and enjoys being deeply involved in the day-to-day coordination of complex architectural projects.

WHAT’S REQUIRED

  • 2–5 years of relevant experience (Architectural, coordination, technologist, PM assistant, etc), with at least 2+ years working with Canadian construction practices and from within an Architecture firm or related

  • Background in architecture or multidisciplinary design consulting — experience working within an architecture firm is strongly preferred or education in Architecture

  • Solid understanding of the design process and consultant coordination (this is not a construction-only project coordination role)

  • Strong organizational, communication, and documentation skills

  • Advanced proficiency with Microsoft Office. Knowledge of Revit or architectural software an asset but not essential

  • Ability to work full-time on site for the duration of the project in Toronto

Security Requirement

  • Active or eligible Security Clearance is required for this role

WHAT YOU GET IN RETURN

  • Work on a rare, confidential federal government project

  • Be embedded in a fully integrated on-site project team environment

  • Gain hands-on experience supporting a senior Project Manager on a complex public-sector build

  • Long-term opportunity beyond the project, with transition to other public projects and a flexible work model

  • Competitive compensation + benefits

WHAT TO DO NOW

If this opportunity aligns with your experience and career goals, please apply with your resume or reach out to John Broden at jbroden@talentsphere.ca for further details.

We appreciate all applications; however, only candidates selected for further consideration will be contacted.

Keywords: Junior Project Coordinator, Architectural Project Coordinator, Project Assistant, Project Manager Assistant, Project Administrator, Architectural Technologist, Architectural Technician, Toronto, GTA, North York, Richmond Hill, Etobicoke, Milton, Hamilton, Ontario, Downsview, North Toronto