Office Assistant

Title: Office Assistant
Location: Toronto downtown 5 days in office
Industry: Professional Services
Salary: $55,000-$60,000 with an excellent environment, benefit package and pension

Our client is a large multi-entity, multi-generational private family office. This position will reporting into the Manager of Office Services and work within a team of 3 performing organizational and administrative tasks, to provide professional, efficient front-line support for the office employees, clients and visitors.

Responsibilities:

• Mailroom -sort and deliver incoming mail. Receive, distribute and send out packages.
• Operate and maintain office equipment – mail machine, photocopiers, fax machines etc.
• Maintain kitchen tidiness and organization. Order and replenish kitchen supplies, maintaining regular inventory.
• Ensure meeting rooms are business appropriate at all times, monitor back-to-back meetings and clear rooms in a timely manner
• Facilitate general upkeep of office, placing maintenance request as needed
• Coordinate catering requests for meetings as required

Requirements:

• Post-secondary diploma or equivalent
• 2-3 years of related administrative experience. At least 1 year of customer service experience.
• Demonstrated ability to promote teamwork and collaboration
• Strong time management and multi-tasking abilities
• Effective attention to detail and a high degree of accuracy
• High level of integrity, confidentiality, and accountability
• Able to effectively communicate both verbally and in writing
• Good organizational and prioritizing skills
• Ability to interpret and implement company policies and procedures