Office Manager/Bookkeeper

Office Manager/Bookkeeper

Industry: Engineering

Location: Richmond Hill, ON | Full-Time | In-Office

Salary: $70-75K + Excellent Benefits and Room for Growth

The Opportunity

Our client is seeking a highly organized, detail-oriented Office Manager to join a growing engineering and contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management support.

The successful candidate will take ownership of day-to-day office operations while supporting project teams, clients, vendors, and the accounting function. There is opportunity to grow into broader operational responsibilities.

Key Responsibilities

• Oversee day-to-day office administration, schedules, correspondence, records, and general operations.
• Act as a key liaison between senior management, Project Managers, clients, vendors, and subcontractors.
• Manage full-cycle AP/AR, bookkeeping, bank and credit card reconciliations, and financial records.
• Prepare Purchase Orders, client invoices, progress billings, and project-related documentation.
• Track project costs, including labour, materials, vendor/subcontractor invoices, and expenses.
• Support payroll administration, remittances, HST, WSIB, T4/T4A, T5018, and other required filings.
• Assist with budgeting, cash-flow monitoring, financial reporting, and project profitability tracking.
• Coordinate year-end working papers and liaise with the external accounting firm.
• Provide general HR and administrative support as required.

Qualifications

• 5+ years of experience in office management, bookkeeping, accounting administration, operations, or a similar role.
• Strong full-cycle bookkeeping and accounting experience.
• Experience with project accounting/job costing; construction, engineering, mechanical, or contracting experience is an asset.
• Strong proficiency with QuickBooks Desktop; Contractor Edition experience is preferred.
• Solid knowledge of AP, AR, payroll, reconciliations, HST, WSIB, and CRA requirements.
• Strong Microsoft Excel, Word, and Outlook skills.
• Highly organized, detail-oriented, and able to manage multiple priorities independently.
• Excellent communication skills and a professional approach when dealing with clients, vendors, subcontractors, and management.
• High level of discretion, integrity, and confidentiality.

Why Join?

This is an excellent opportunity for a hands-on, business-minded professional who enjoys wearing multiple hats and wants to make a meaningful impact within a growing organization, with the opportunity to take on increasing operational responsibility over time.

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